How to sign a word document

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How to create a free electronic signature in Microsoft Word

Signing and sending documents can be tedious and time consuming, but it doesn’t have to be. HelloSign will change the way your company does business. We enable you to create free electronic signatures in Word, along with many other leading file formats, all in a matter of seconds.

The power to do business better

HelloSign’s electronic signature service for Word allows you to electronically sign Word documents and other popular Microsoft formats including PowerPoint, Excel and PDF.

Using HelloSign, you will be able to:

  • Add signature boxes to your Word document using Drag & Drop, wherever on the document you need them to be
  • Specify up to 20 people to sign your Word document by simply inserting their names and email addresses
  • CC anyone you want to receive a copy but do not need to sign
  • Electronically sign your Word documents in a variety of ways


Out with the old, in with the new

Printing, signing and shipping documents is costing your company time, money and productivity. If you have ever wanted to modernize your paperwork process, you need HelloSign. Our electronic signature system for Word is secure, efficient, loaded with useful features and gives you the ability to sign all of the document formats you use on a day to day basis.

You’ve been conducting business the old way for far too long. You can use our eSignature solution to create an electronic signature in Word and 16 other popular file formats. HelloSign is fast, reliable and also provides you with:


  • A documents page where you can store completed documents, templates, drafts and more
  • Team functions for your admins, developers and fellow team members
  • Business features that include branded email and signer page, logos, security features and more

Signing in Word FAQs

Is it free to create a free electronic signature in Word?

HelloSign offers a free package to create an electronic signature for Microsoft Word documents, with up to three documents allowed to be shared for signature each month. There are three paid packages offering varying different features tailored to your Word document signing needs. See them all on our pricing page.


Can I electronically sign document formats other than Word?

Yes, you can sign many different document formats other than Word. For example, PDFs, PowerPoint documents, Excel spreadsheets and more. Using our easy Drag & Drop functionality you can add a signature box to practically any document, anywhere you require a signature.


Are eSignatures created in a Word document legally binding?

Electronic signatures have been considered legally binding since the year 2000 in the United States. As long as the Word documents contain a full audit trail to confirm that the paperwork hasn’t had any unauthorized alterations, provided by HelloSign as standard, you’re all set.

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Seamless integrations & functionality

Our user-friendly design makes it simple for anyone to start using HelloSign. It integrates with all your favorite applications – like Box and Evernote – making it easy to sign documents electronically, in whatever application you're using. Here are just some of the many benefits that come along with using HelloSign to sign documents online:
Faster document turnaround time
You can send a document to an office half-way round the world and have it signed and returned in just a few minutes.
Better team communication
Status notifications make it easy for you to keep track of who's signed a document at any given time and also alerts you to who still needs to sign.
Easy signing on the go
HelloSign for mobile makes it simple to sign documents when you're away from the office or on the go.
Bolstered document security
Enable time-stamped audit trails, passcode permissions, and more.
Automated file storage
Never worry about tracking down a signed copy of a document ever again. A copy is automatically stored in your HelloSign account.
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How to make a PDF signable

When you sign up for a free trial you’ll immediately be able to move documents from one party to another for electronic PDF signatures, in seconds. Finalize agreements, obtain approvals and complete applications with a matter of clicks. You can even begin the process of onboarding new hires, without spending anything. The first three documents of each month are free and you’ll get unlimited documents when you sign up for any Essentials plan or above.
1. Create a free HelloSign account
2. Upload your PDF
3. Format the PDF with a signature field
4. Insert your eSignature
5. Send and store the document
Sign up for a free trial
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Illustration depicting someone signing a document electronically on a tablet with a stylus

How to make a PDF signable

When you sign up for a free trial you’ll immediately be able to move documents from one party to another for electronic PDF signatures, in seconds. Finalize agreements, obtain approvals and complete applications with a matter of clicks. You can even begin the process of onboarding new hires, without spending anything. The first three documents of each month are free and you’ll get unlimited documents when you sign up for any Essentials plan or above.
1. Create a free HelloSign account
2. Upload your PDF
3. Format the PDF with a signature field
4. Insert your eSignature
5. Send and store the document
Sign up for a free trial
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Illustration depicting someone signing a document electronically on a tablet with a stylus

Frequently asked questions

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